Town of Clark's Harbour :  Town Minutes - November, 2024

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Regular Session

Town Council

November 05, 2024

The Regular Session was called to order by Clerk, Jennifer Jones at 7pm with Councillors Irene Baker, Louann Link present.

The new elects, Mayor Clay Kenney and Councillors Maxie Kenney and Laurie Smith were sworn in, Mayor Kenney by Clerk, Jennifer Jones, in which the meeting was turned over to the mayor, who continued to swear in the others.

Councillor Baker was chosen as Deputy Mayor by secret ballot.

Committee members were then selected of which you will find at the office of the Clerk or on the Town’s website.

ADDITIONS TO THE AGENDA: None

APPROVAL OF THE AGENDA:

It was moved by Councillor Baker and seconded by Councillor Link that the agenda be approved as circulated. Motion carried unanimously.

APPROVAL OF THE PREVIOUS MINUTES:

It was moved by Councillor Baker and seconded by Councillor Kenney that the minutes from the previous meeting be approved as circulated. Motion carried unanimously.

APPOINTMENTS: none

MATTERS ARISING FROM THE MINUTES: none

REPORTS:

Streets, Sewers and Unsightly Premises:

Report was read and discussed.

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Recreation:

The Town Christmas Party, 7-9pm and Breakfast with Santa, 9-11am, was discussed with dates of December 6^th and 7^th, respectively, this event will be held at the community room at the West Head Wesleyan Church. Pre-registration is required.

Building Inspector Report:

No report available at the time of the meeting.

Mayor/Councillors:

Mayor and Councillors shared their activities and meetings attended since the last regular meeting of Council.

CORRESPONDENCE:

All correspondence was shared with Council, only that requiring a motion will be added to the agenda.

1. Rental of Town Hall for Provincial Election – Nov 26^th, 2024.

Councillor Kenney motioned to rent out the Town Hall for the Provincial Election on the 26^th of November, this is for the residents of Clark’s Harbour to cast their vote, Councillor Baker seconded the motion, motion carried.

NEW BUSINESS:

1. Celebrate Canada Funding

Councillor Baker motioned to apply for Canada Day Funding through Heritage Canada, Councillor Link seconded the motion, motion carried.

2. Canada Summer Job Application

Councillor Link motion to apply for funding through the Canada Summer Job portal to hire a student or someone under the age of 30 to do ballpark maintenance during the summer months, Councillor Smith seconded the motion, motion carried.

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3. GRID – Growth and Renewal for Infrastructure Development

Councillor Link, seconded by Councillor Kenney, motioned that the Clerk apply for funding through GRID program for the planning and management of the construction of a new wastewater treatment facility. Motion carried.

4. Purchase of Electronic Notebooks for Council

Due to the possible changes of MGA (Municipal Government Act) Part XX and of the FOIPOP (Freedom of Information and Protection of Privacy) Act, it was suggested to Council that they no longer use their personal electronic devices to conduct Town Business, or their privacy could be compromised.

Councillor Link, seconded by Councillor Smith, motioned those electronic notebooks be purchased for the five Council members and one for the Clerk, motion carried.

5. Purchase of a Recording device

To keep transparency at the forefront, Councillor Link motioned to purchase a recorder to record Council meetings, seconded by Councillor Baker, motion carried.

6. Location Sign for the Elementary School

The town was approached by Ruth Thomas, on behalf of the Clark’s Harbour Elementary School, inquiring if the Town would purchase a sign to be located at the end of School St (attached to the school fence) indicating where the school was located.

As Council didn’t have enough information regarding size and what they wanted on the sign, Council thought it best if the school asked by means of email or letter, stipulating exactly what they were looking for.

7. December’s Regular Meeting of Council

In the past, there has not been a regular meeting of Council in December.

Councillor Baker motioned to forego December’s regular meeting and reconvene on January 7^th, 2025, Councillor Kenney seconded the motion, motion carried.

8. Provincial Code of Conduct (adoption)

Whereas the Minister of Municipal Affairs and Housing for the Province of Nova Scotia has made the Code of Conduct for Municipal Elected Officials Regulations, N.S. Reg. 220/2024 (“the Regulations”); and,

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Whereas municipalities are required to adopt the model code of conduct prescribed by the Regulations on or before December 19, 2024, pursuant to section 4(1) of the Regulations and section 23A of the Municipal Government Act;

Therefore, be it resolved that the Council of the Town of Clark’s Harbour hereby adopts the model code of conduct as set forth in Schedule “A” to the Regulations, which shall be titled the “Code of Conduct for Elected Officials of the Town of Clark’s Harbour.

Motioned by Councillor Baker, seconded by Councillor Link, motion carried unanimously.

9. Transfer of the 23/24 Surplus to Operating Reserve

Councillor Baker motioned for the Clerk to transfer the 2023/2024 surplus of two hundred seventy-two thousand, one hundred forty five dollars ($272,145) to the Operating Reserve fund, seconded by Councillor Link, motion carried.

h) Adoption of the Accessibility Plan

Councillor Link motioned to accept the Accessibility Plan as presented, Councillor Smith seconded the motion, motion carried.

As there was no further business to discuss, Councillor Kenney motioned to adjourn the meeting at 9:20pm.

______________________     _____________________

Mayor                                       Town Clerk