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Town of Clark's Harbour : Town Minutes - June, 2020Below you will find this year's Town Minutes. Please note that the most recent is at the top and the oldest one at the bottom. Each set of minutes are separated by a horiztonal line. 2214 Special Council June 17, 2020 A Special Council meeting was called to order by Mayor Leigh Stoddart at 6:28 pm with Councillors Rex Stoddard, Trudy Quinlan, Russell Atkinson, Cara Newell, Irene Baker and Louann Link present. Additions to the Agenda Kids fair Play Fund Approval Of the Agenda: It was moved by Councillor Stoddard and Seconded by Councillor Quinlan that the agenda be approved as circulated. Motion carried unanimously. New Business: Darlene Smith: Councillors met with Darlene to discuss each other’s expectations of responsibilities for the implementation of a Café at the heritage hall. However Darlene was only able to talk to the Food Inspector and was just emailed a 50 page document which she did not have time to review for the new COVID-19 rules and food safety regulations. It was asked that she take time to read and get back to Mayor Stoddart and discuss the planning further form there. 2215 Additions to the Agenda Kids Fair Play Fund: Trudy reported that there was a new updated application form for the Kids fair play fund to be available for people to apply displayed at the Town Hall, as of right then the new applications had not been received, but have since been printed and put out on display for applications to be sent. As there was no further Business it was moved by Councillor Stoddard at 8:15pm the meeting be adjourned. ______________________________ ___________________________ Mayor Town Clerk 2211 Special Council June 3, 2020 A Special Council meeting was called to order by Mayor Leigh Stoddart at 6 pm with Councillors Rex Stoddard, Trudy Quinlan, Russell Atkinson, Cara Newell and Louann Link present. Additions to the Agenda Beautification Grant Ball Park PW Current Truck Approval Of the Agenda: It was moved by Councillor Quinlan and Seconded by Councillor Newell that the agenda be approved as circulated. Motion carried unanimously. New Business: Interviews: There were three applicants selected for interviews for the Summer Maintenance & Grounds keeping Job. Tyler Metcalf at 6pm and Alex Balkam at 6:15pm and Liam Terfry at 6:30pm. Interviews were conducted with each person. During interviews it was discovered that Alex Balkam did not qualify for the position as he was over the age threshold for the funding set forth for the program CSJO. Following the interview process Councillors discussed 3 applicants for the Job. After discussions ended it was moved by Councillor Quinlan and seconded by Councillor Link, that Benjamin Nickerson be rehired from last year as 1st applicant, Tyler Metcalf was also selected for the 2nd position as Maintenance grounds Keeper. Tourist Bureau: It was asked of Council by Mayor Stoddart if it was the wishes of Council to open the Heritage Hall this year, and have a Café opened inside if the Operator Darlene Smith still wished to go forward. It was moved by Councillor Atkinson and seconded Councillor Stoddard that heritage Hall be opened for Summer 2020 and Amanda Hunt be rehired for the Museum\ Tourist Bureau this year provided that the town of Clark’s harbour receive funding for at least 2 employees through CSJO. Motion carried unanimously. 2212 It was moved by Councillor Quinlan and seconded by Councillor Newell that Darlene be able to open a café if she still wanted to do so. Motion carried unanimously. Financing for new 3\4 ton Truck: It was asked of Council how they wished to finance the purchase of the new 3\4 ton truck needed for the Town. The options that were presented; - Finance through Murry GM financing, -Finance through RBC, -Finance through MFC, or through self from Capital reserves. It was moved by Councillor Newell and seconded by Councillor Atkinson that the town do not Finance through RBC or Murray GM but to wait and decide when this fiscals budget is complete as how to move forward whether to finance through MFC Fall Debenture or borrow from self. In the meantime the Truck will be paid for from reserves. Motion carried unanimously. Legion Rate : It was brought to Council that Joanna Hyde wishes to rent the Legion for an Art Showing from June 17-24th. Since this rental does not fall under the normal rental categories outlined it was asked what Council felt would be the fee. It was moved by Councillor Atkinson and seconded by Councillor Stoddard that a fee of $100 be charged. Motion carried unanimously. Approval for Transfer of Gas tax Money: The Clerk asked for approval from Council to Transfer money out of Gas Tax Reserves to operating account to cover the cost of the installation and any other costs related to the Capital Expenditure for the wall at the Sewer treatment Plant. The Cost will be approximately $14,000. It was moved by Councillor Atkinson and seconded by Councillor Link the Transfer be approved. Motion carried unanimously. Additions to the Agenda Beautification Grant: The Town of Clark’s Harbour is looking into applying for a grant from Beautification and Streetscaping Program. This program will invest in projects that improve Beautification within the Town. Projects can include landscaping, installing interpretive and entrance signs, enhancing lighting and building public restrooms. 2213 Town Truck: It was moved by Councillor Quinlan and seconded by Councillor Newell that the current 3\4 ton truck be sold for tender. Motion carried unanimously. Ball Park- CHAMBA: CHAMBA is looking to do some work to the Clark’s Harbour ballfield infield area. It was discussed with Mayor Stoddart what was going to be done and how the cost would be split. It was moved by Councillor Newell and seconded by Councillor Quinlan that CHAMBA would pay for the underlay work to be completed on the infield and the Town would Pay for the topping. Motion carried unanimously. As there was no further Business it was moved by Councillor Stoddard at 8:44pm the meeting be adjourned. ____________________________ ______________________________ Mayor Town Clerk |
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