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Town of Clark's Harbour : Town Minutes - June, 2018Below you will find this year's Town Minutes. Please note that the most recent is at the top and the oldest one at the bottom. Each set of minutes are separated by a horiztonal line. 2086 Regular Session Town Council June 13, 2018 The Regular Session of Town Council was called to order by Mayor Leigh Stoddart at 7:35pm with Councillors Louann Link, Trudy Quinlan, Rex Stoddard, Irene Barker, Russell Atkinson and Cara Newell present. ADDITIONS TO THE AGENDA: a) Donna Nickerson/ Wall Hanging for 100th Anniversary b) Commemorative Coins c) Canada Day Celebrations d) Beautification Grant APPROVAL OF THE AGENDA: It was moved by Councillor Quinlan and seconded by Councillor Newell to approve the agenda, as well as the additions, as circulated. Motion carried. APPROVAL OF THE PREVIOUS MINUTES: It was moved by Councillor Stoddard and seconded by Councillor Quinlan to approve the previous minutes. Motion carried. APPOINTMENTS: this scheduled appointment met with the Finance Committee (Doug Drane with Redding CA) MATTERS ARISING FROM THE MINUTES: a) Paving Tenders: Three tenders were received in regards to the repaving of Courtney Street (Swim’s Point). They were Aberdeen Paving Ltd with a quote of $87,000 plus HST, LaHave Paving Ltd with a quote of $89,575 plus HST and Town & Country with a quote of $65,291.73 plus HST. The specifications were; to repave Courtney Street which is 1654 feet in length and 21 feet wide. The existing asphalt to be milled to a depth of 2 inches, and meet all Department 2087 of Transportation requirements and that class “A” gravel be added to the shoulders where new asphalt has been placed. Councillor Stoddard motioned that Town & Country be awarded the contract, Councillor Atkinson seconded this motion, motion carried. REPORTS Streets, Sewers and Unsightly Premises: Public Works trucks were both road inspected. The chemical injection system at the treatment plant requires servicing. Some damaged street signs were replaced, four (4) gravel streets have been graded and some pot holes on Main St were filled. The ballfield is set to go, the boardwalk has been repaired, a few more rocks are needed along the shoreline and four (4) new picnic tables were built for the July 1st celebrations Recreation: No report available for this period. Building Inspectors Report: There as one (3) permits issued in May, two (2) demolition permits and one (1) building permit with an estimated value of $3,500. Fire: No fire report available at this time. Police: No police report available at this time. Mayor/Councillors: Councillor Quinlan extended an invitation on behalf of SASI, to their annual general meeting being held at the Osprey Club on June 27th at 6:30pm. CORRESPONDENCE: a) NSFM Board Initiatives Report of May 10th: The NSFM Initiatives Report was presented to Council for discussion. 2088 b) Sou’West Recreation Group: Withdrawn c) Ken Brown of Netro Sites/Website designer: A request was received from Ken Brown of Netro Sites to redesign and manage the Town’s website. Even though Council agreed that the website could use an updating, it was decided to stay with the current manager. d) Janelle Smith & Anna Atwood of Alfred Smiths Lane: Ms Smith and Ms Atwood have asked to hook up to the Town sewer. They both own properties just outside Town limits on Alfred Smith’s Lane toward Newellton. Councillor Atkinson motioned to allow them to hook up to the Town sewer provided that they cover all expenses and that they sign a contract agreeing to pay the going sewer rate, Councillor Stoddard seconded this motion, motion carried. e) BMHS Graduation Ceremonies: Councillor Newell will attend the BMHS Graduation Ceremonies on behalf of the Town of Clark’s Harbour, being held on June 28th at the Barrington Arena. NEW BUSINESS a) 2018/2019 Capital Projects: The Town will be seeking to do two (2) Capital projects this 2018/2019 fiscal year, that of paving of Courtney Street (of which a tender has already been accepted) and the purchase of a new photocopier for the office. Councillor Stoddard motioned that the Town proceed with these projects, Councillor Quinlan seconded this motion, motion carried. b) 2017/2018 Draft Financial Statements: At a recommendation from the Financial Committee, Councillor Link motioned to accept the Draft 2017/2018 Financial Statements as presented, Councillor Atkinson seconded this motion, motion carried. 2089 c) 2018/2019 Budget: From a recommendation from the Financial Committee, Councillor Quinlan motioned to accept the 2018/2019 Budget as presented, Councillor Newell seconded this motion, motion carried d) Former 2017 Tourist Bureau Site: A resident of the Town has expressed interest in renting the space where the 2017 Tourist Bureau was located for a hairdressing shop and related activities. Councillor Baker motioned that if they were seriously interested, then the Town should allow this to take place, Councillor Link seconded this motion, motion carried. ADDITIONS TO THE AGENDA: a) Donna Nickerson/Wall Hanging for 100th Anniversary: Donna Nickerson entered a quilt block (wall-hanging) for the Town’s consideration for the 100th Anniversary quilt (wall-hanging) design. Council was extremely pleased with the design and decided to move forward with this. b) Commemorative Coins: To be discussed further at another meeting, that has yet to be determined. c) Canada Day Celebrations: A draft flyer was presented for Council’s approval. With the exception of a few changes, the flyer was approved for printing. d) Beautification Grant: Council was asked what they would consider priorities for the Beautification Grant application. Many were discussed, with the top four (4) being, a gazebo at the former Hotel property, a mural, banners and a community garden, also at the former Hotel property. This grant, if accepted, would pay 50% of the overall project(s). Councillor Atkinson motioned to move forward with the grant, Councillor Quinlan seconded this motion, motion carried. 2090 At 9:30pm, and there being no other business to discuss, Councillor Baker motioned to adjourn. The next regular meeting of Council will be held July 11 2018 in Council Chambers of the Town Hall, commencing at 7pm. 2085 Finance Committee June 13, 2018 A Finance Committee meeting was called to order by Mayor Leigh Stoddart at 6:30 pm with Councillors Rex Stoddard, Cara Newell, Trudy Quinlan, Irene Baker, Louann Link and Russell Atkinson present. Additions to the Agenda: Doug Drane of Redding CA, Draft Financial Statements 2017/2018 Approval of the Agenda: Motioned by Councillor Stoddard, seconded by Councillor Atkinson to approve the agenda with the additions as circulated, motion carried. New Business: 2018/2019 Budget: A balanced 2018/2019 budget was presented to the Finance Committee for recommendation to Council. The budget consisted of two (2) capital projects, that of paving Courtney Street and that of a new up to date printer/photocopier which would handle all office printing requirements. Councillor Stoddard motioned to recommend to Council that the 2018/2019 budget be approved as presented, Councillor Quinlan seconded this motion, motion carried. Doug Drane of Redding CA, Draft 2017/2018 Financial Statements: Draft 2017/2018 financial statements were presented to the Finance Committee by Doug Drane of Redding CA. The Town is reporting a consolidated surplus of $4,659 and the non-consolidated general operating fund reports a surplus of $2,582 and also includes net transfers of $55,000 to the Special Reserve Funds. Councillor Stoddard motioned to recommend to Council that the Draft 2017/2018 Financial Statements be approved as presented, Councillor Baker seconded this motion, motion carried. At 7:30pm it was moved by Councillor Newell that the meeting be adjourned. ______________________________ __________________________ Town Clerk Mayor |
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